The Information option shows all the information about the current process:
The Information option is available when starting a new case or when opening a case from the Inbox, Draft, Participated, Unassigned, Paused, Review or Reassign folders.
By clicking on the Process Map option, a new tab will open next to the current case:
In this tab, the user can see which task the case is at, as well as the status of the other tasks in the case. Each task in the process map is color-coded according to its status. Next to the process, there is a key with the colors explained:
Take into consideration that the process map shows the state of one case at a time. Therefore, in the case of start events that work as sub-processes, the process map will show only the state of the tasks belonging to the current case, since when a start event is executed a brand new case is created.
For example, when executing a process similar to the image below:
This process creates two cases, each one with their own cycle.
When executing the process, the first case will be created (case #30). After the task is completed, the End Message Event will finish the current case. TThe process map will show only the state of the tasks executed until then (first pool).
As soon as the End Message Event ends case #30, a new case (case #31) will be created by the Start Receive Message event. The process map of case #31 will show only the state of tasks inside the second pool.
By clicking on Process Information, a new window with information about the current process will be displayed:
By clicking on Task Information, a new window with information about the current task will be displayed.
This option allows the user to view all changes made to the form fields assigned to the tasks of the process that have already been completed or are still in progress. Take into consideration that to be able to see the case history of a process, the user must have view permissions for Dynaforms.
Click on the Case History option to open a new tab that lists the tasks routed or still in progress.
The Enable Action and Disable Action columns save the date of only paused or canceled cases. If the case action is "Paused," the Enable Action column of that record displays the pause date and the Disable Action column displays the unpause date. If the case action is "Canceled," the Enable Action column of that record displays the cancel date.
Intermediate events labels are also displayed as a part of case histories. As of ProcessMaker 3.3.0, Case History displays the label configured in the process design. In previous versions it displays a generic label INTERMEDIATE-THROW-EMAIL-EVENT or INTERMEDIATE-CATCH-TIMER-EVENT. Look at the following process that describe ProcessMaker 3.3.0 behavior:
Running a case, the case history can show us the intermediate labels as follows:
Otherwise, if the intermediate event has no name configured in the process design, the Case History should display Untitled - Intermediate [type] Event as follow:
- Throwing Events
- Email: Untitled - Intermediate Email Event
- Send Message: Untitled - Intermediate Send Message Event
- Catching Events
- Timer: Untitled - Intermediate Timer Event
- Receive Message: Untitled - Intermediate Receive Message Event
By default, the Message History displays the list of all the email messages that were sent when running a case. The showMessage parameter define if the notification related to the PMFSendMessage or PMFSendMessageToGroup will show in the Message History. In that case, if it is a notification sent by PMFunciones, it will be shown if the value of showMessage is equal to true (the value set by default). Message History permissions restrict or allow users to see the email content, re-send or block the emails notifications. For more information about how to set message history permissions, please visit the Process Permissions page.
Warning: There is a known issue that the Message History list doesn't display task notifications by default. Unless, you added the View permission.
Preview: Displays all messages sent, not only routing messages and email notifications, but also any case notes added. To be able to preview a message, a view permission must be assigned to the user.
- Resend: Resends the message. Use this option in case the message hasn't been sent or if the message needs to be sent again. To be able to resend a message, a resend permission must be assigned to the user.
This option shows all the Dynaforms defined in the process. The user must have process permission to see the list of Dynaforms. The list of Dynaforms will appear during the execution of a case (Inbox, Draft) or at the end of it (Participated).
By selecting a Dynaform from the list of Dynaforms and clicking on the Preview button, a preview of the information filled in during the case will be displayed in view mode.
Note: A problem may occur when users that have the Dynaform permission want to download the uploaded documents in the preview of a Dynaform that has more than one file field in it. When downloading the uploaded documents, they will find that the same document is downloaded, even when the files are different. This includes all the modified and unmodified variables in each step, before and after triggers. At the moment, there is no way to determine where each file belongs, so it will always download the last input document by default. The best way to prevent this from happening is to assign different input documents to each file field in a Dynaform.
The Change Log section displays variable value changes after each step of each task in the process from a web application, mobile application or actions by email. This includes all modified and unmodified variables in each step, including before and after triggers.
To allow users to access the change log in a specific task, create a process permission with the type Dynaform and assign the users using the Group or User field. An example of this permission is shown below:
As of ProcessMaker 3.3.0, supervisors can access the Change Log From Actions by Email without permissions to audit Dynaforms, users, steps and variable values in Actions by Email.
Access the change log by going to Home and opening a case. Then, go to the Information sub menu and select the Change Log option.
A new tab displays the content of the variables, as well as their values and changes throughout each step, as shown in the image below:
The change log will specify the following:
- Field Name: Name of the field that was modified. Usually the name that is displayed is the name given when the field was created.
- Previous Values: If changes were made, the previous values will be displayed in this field.
- Current Values: Displays all the fields and their modified values.
For each step the Change Log header displays:
- Task: The task name where the step change variables.
- Dynaform: The Dynaform name where the step change variables.
- Date Updated: The when variables are modified.
- User: User in the current task.
- From: Origin of the change:
Available Version: The From section is available as of ProcessMaker 3.3.0.
- Web Application
- Mobile Application
- Actions by Email (As of ProcessMaker 3.3.0)
Change Log From Actions by Email
Available Version: As of ProcessMaker 3.3.0.
The Change Log headers of the Actions By Email are as follows:
- Link to Fill a Form: In the header information shows the name of the Dynaform defined in the Action by Email configuration. Change Log saves changes of variables present in the form.
- Using a Field to Generate Action Links: In the header information, the Dynaform is set to N/A non-applicable, similarly to Custom Actions where there is one data saved in the change log. So, the only data saved in Change Log corresponds to the variable that holds the value of the option selected in the form.
- Custom Actions: In the header information, the Dynaform is set to N/A non-applicable. The only data saved in Change Log corresponds to the result variable that holds the custom action (in the example below, it is result).
Note: Users who do not participate in the tasks defined in the permission need the PM_ALLCASES permission to search for the case using the Advanced Search option, and must have access to the Change Log option.
This section shows all the documents uploaded by any input document in the process:
Users can download the document at any time during the process by clicking on the Download button (also by double clicking on the name of the input document):
This section shows all the documents generated by any output document in the process:
The document can be downloaded in .doc and .pdf formats by clicking on the corresponding icons. The file can also be downloaded by double clicking on the file name.